Land commercial accounts with a professional contract that covers scope, compensation, termination, and liability. Built for pool service companies taking on apartment complexes and other commercial clients.
Written for commercial pool service relationships Covers the specific dynamics of servicing a commercial property: client access responsibilities, tenant liability, equipment inspection schedules, and out-of-scope billing.
Protects both sides of the agreement Clear termination clauses, a one-month early exit fee, and a 30-day non-payment termination right give the service provider real leverage, not just a handshake deal.
Covers scope in detail Weekly cleaning tasks, monthly equipment inspections, and water chemistry parameters are all spelled out in the contract body and in a separate Exhibit A, so there's no ambiguity about what's included.
Ready to customize Fill in your company name, rates, payment method, and service dates. Everything else is written and ready.
Services provided (Section 1) Weekly cleaning scope including skimming, vacuuming, brushing, basket cleaning, and filter backwashing. Weekly water chemistry testing and balancing for pH, chlorine/bromine, alkalinity, calcium hardness, and cyanuric acid. Monthly equipment inspections covering pumps, filters, heaters, and automatic cleaners. Chemical and supply provision.
Term and compensation (Sections 2–4) 12-month contract with defined start and end dates. Monthly flat fee with a field for your rate. Out-of-scope work billed at an hourly rate plus materials. Payment method and payee fields included.
Responsibilities (Sections 5–6) Client obligations around property access and issue reporting. Service provider obligations around professional performance, chemical quality, and regulatory compliance.
Termination (Section 7) 30-day written notice for either party. One-month termination fee if the client exits early without cause. Immediate termination right for non-payment beyond 30 days.
Liability, insurance, and indemnification (Sections 8–9) Service provider carries liability insurance and provides proof on request. Client indemnifies the service provider against claims arising from tenant or client misuse of the pool.
Governing law and entire agreement (Sections 10–12) State law field, full agreement clause superseding prior negotiations, and amendment requirements.
Exhibit A: Detailed service schedule A standalone summary of weekly, monthly, and chemistry services for quick reference by either party.
1. Download or copy the template Download as a Word file or make a copy in Google Docs to get an editable version.
2. Fill in the party details Add your company name and address, and the client's property name and address, wherever they appear throughout the document.
3. Set your pricing Enter your monthly service fee, out-of-scope hourly rate, and preferred payment method in the compensation and payment sections.
4. Add the contract dates Enter the start date, end date, and the execution date at the top of the document.
5. Confirm the governing state Add your state in Section 10 so the contract reflects the correct jurisdiction.
6. Review with the client and execute Have both parties sign and date the contract. Keep a copy on file and provide one to the client.
Is this template really free?
Yes, 100% free. Enter your contact details to download it.
Is this contract legally binding?
A signed contract can be legally binding, but enforceability depends on your state's laws and how the document is executed. This template is a starting point. For high-value commercial accounts, having a licensed attorney review it before use is worth the investment.
Can I use this for HOA pools or other commercial properties beyond apartment complexes?
Yes. The template references an apartment complex as the example client, but the structure applies to any commercial pool service relationship. Update the client description to match your actual account type.
What counts as out-of-scope work?
Anything not listed in Section 1 or Exhibit A. Repairs, equipment replacement, emergency visits, and additional chemistry treatments beyond routine balancing are common examples. Define these clearly in writing before work begins.
Can I shorten the contract term?
Yes. The template is written for 12 months, but the term, notice period, and termination fee are all editable to reflect whatever agreement you reach with the client.
